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DOMINICAN COLLEGE OF TARLAC




Student Services(OSAS)



DCT offers the following Student Services to reinforce and complement Students Academic formation.



A. Guidance Services( Guidance & Counseling Office)

  • The Guidance Office is central to the maintenance of campus environment that is conductive to learning. the office serves as the arbiterin time of conflict or dispute among members of the school community

    The Guidance Service Program is designed to improve each student’s program selection, academic achievement and career success.

    The Guidance office offers services designed to meet the development adjustment needs of the students, like counseling , ( individual and group) information, and conferences with parents, values development and other trainings.

    It provides the students opportunities to identify and develop their potential; maximize and utilize their abilities and interest for their personality growth and development; enhance their skills in problem solving, career planning and development, decision making, communication and interpersonal relationships.


B. Record Services ( Office of the College Registrar)

  • Maintenance and security of students’ academic records are primarily handled by the Office of the Registrar. The office is repository of the academic record of students, both enrolled and graduated- the proper management of these highly important and delicate records is it utmost concern.


    It provides the following services:

    1. Advises students and other clientele in curricular requirements, as well as TESDA, CAAP and CHED academic policies.
    2. Evaluates and accredits subjects/ units earned by students;
    3. Processes student admission and other academic credentials; the office receives the application, screen applicants, validates student transfer credentials and ensures completion of admission requirements.
    4. The office issues official list of students qualified for graduation ensures completion of pre- graduation requirements.
    5. Updates records, issues transcript of records, Diploma, Honorable dismissal and other school documents to students.
    6. Verifies, Authenticates, and certifies school records upon request.

C. Laboratory and Facility Services( Laboratory- in-Charge and Property Custodian)

  • The school provides laboratory, facilities, equipment, and personnel to support the academic requirements of program offered. Any equipment or facility intended to be used must have first secured the consent of the laboratory- in-charge. In the absence of the laboratory –in-charge, one can approach the department head or the property custodian for consent and assistance.


    Availing the Services of the Laboratory/ Facility
    For maximum protection, care and handling of school properties, the following guidelines are implemented.

    1. School facilities and equipment to be borrowed is for school official only.
    2. Borrower should secure requisition form or log for any reservation.
    3. Only officers and members of an officially recognized organization any use campus facility/ laboratory in conducting any students or organizational activity
    4. No student is allowed to borrow equipment or use facility without the consent of the concerned faculty, adviser or any school staff.
    5. Borrower should deposit his/her ID upon receiving the equipment or upon use of facility.
    6. Lost or damage of the borrowed equipment should be reported immediately to the property custodian for investigation.
    7. Return equipment will be checked for any damage or lost of accessories or parts by the custodian
    8. ID can be retrieved after the return item checked.
    9. The borrower will be accountable to any lost or damage of borrowed item due to negligence.
    10. Individual or groups using any campus facility are also fully accountable for any breakage, damage, or lost of facilities or parts of contents thereof.
    11. Extension will only be allowed if no other individual made reservation of the equipment on the same schedule.
    12. The property custodian or laboratory personnel in charge deserves the right not to clear students (Through clearance form) with pending property accountabilities.

D. Library Services (Learning Resource Center)

    The LRC is open to all students & faculty. It exist to.

    1. Provide standard and up-to-date resource and information in support of the curricular and research needs of its clientele.
    2. Organize and maintain these resources of information for their effective and efficient use.
    3. Teach and encourage the effective use of its facilities and resources.
    4. Extend professional assistance in the research needs of its users.
    5. Provide a study area that is ideal and conducive to learning and research.

    Availing Service of LRC

    1. A student must have library card in order to avail of the resources and service of the library.
    2. Library cards are issued during the first month of its semester.
    3. Students are required to present their current Registration form and two(1×1) pictures for library card issuance purpose.
    4. When borrowing any library materials the students must sign for his/her name on the book card and leave his/her library card to the counter.
    5. When returning borrowed library material, the student will receive back his/her library card.

    Library Rules

    1. Silence should Be observed at all times.
    2. Students, teachers and other users of the library are required to deposit their belongings except money and valuable at the control center.
    3. Users of card catalogs should not pull the cards from the drawer and should return the catalog trays to their places after use. Pulling of cards from the trays is considered as vandalism.
    4. Smoking, littering, eating, and drinking are strictly prohibited in the library.
    5. Damage or lost book is charged to the borrower.
    6. The librarian deserves the right not to clear students (through clearance form) with pending library accountabilities.

E. Character Formation Services (Discipline)

    The office is committed to prepare a student handbook, policies, rules and relation affecting student formation, development, conduct, behavior and discipline; and formation and guidance of recognized student organization for the approval of the Administration.

    The Office exist to;

    1. Advise the Student Body Organization in its functions, Programs and activities;
    2. Recommend request of student groups for the use of school facilities to the Property Custodian with the approval of the Director for Administration.
    3. Conduct Freshmen and Transferees Orientation programs;
    4. Coordinate with school offices concerned with student services in the following areas;
      1. Extra-curricular student development programs.
      2. Guidance and counseling services.
      3. Student community and extension services.
    5. Implementation of guidelines on the prescribed uniforms of students.
    6. Issuance and validation of students’ ID’s.
    7. Assist and implements the Scholarship and Grants Program, with the approval of the Vice President and Administrator.
    8. Continues to institutionalize the Office of the Students Affairs by developing policies regarding students affairs, with coordination from different departments upon the approval of the Administrator for Academic Affairs.
    9. Recommends disciplinary actions for students who committed serious offense to the Council of Discipline
    10. The OSA deserves the right not to clear students (through clearance form) with pending library accountabilities.

F. Information Service ( Information Desk)

    Information Desk is located at the ground floor near the main entrance of the Campus. The information Area is manned by the Reception Officer to perform the following functions:

    1. entertains inquiries concerning the school program, fees, and enrollment procedure.
    2. Provides updates information concerning school announcement, student services, offices and procedures and other information deemed helpful to students.
    3. Refers guest, parents and students to the appropriate offices.
    4. Answer phone calls.
    5. Reinforces administrations office rules and regulations.
    6. Assumes the responsibility in the production and issuance of student and administrative form like, Re- Admission Slip, Early Dismissal Form, ID Application.
    7. Oversees the maintenance and organization of the Administration Office.

G. Maintenance Services (Physical Plant Office)

    Maintenance Group of DCT is committed in keeping the physical environment of the institution conducive and effective for the students’ academic formation.

    The department provides the following services:

    1. Keep the campus clean and orderly at all times: Lecture Rooms, Laboratory, Hallways, Comfort Rooms and Offices.
    2. Dispose trash properly.
    3. Coordinate with laboratory personnel-in-charge or Property Custodian for the maintenance and repair of any reported damaged school property; air condition unit, doors, cupboards, etc.
    4. Check and repair any faulty wiring system in the Building.

H. Security Services (Security-in-charge)

    DCT maintains the following standard operational procedures in security.

    1. Protect from harm and intimidation all the DCT students, employees, visitors and guest. Furthermore, it shall also protect the property of the College from losses.
    2. Enforce regulations especially in the proper wearing of IDs as well as the uniform codes for students and employees.
    3. Observe utmost courtesy in dealing with students, faculty members, employees, and visitors and provide assistance if needed.
    4. Observe and enforce compliance to school regulations, particularly uniform and dress code and the wearing of IDs of the students within the area of responsibility.
    5. Inform students regarding their violation in the Student Manual and School Policies.
    6. Provide assistance to the student in case of accident, threat and harm inside campus.
    7. Conduct and facilitate smooth pedestrian traffic
    8. Implement visitor control procedures.


    9. Limitations of Security Services

      1. School security is not liable to any loss of personal belongings even inside the school campus, specially those left unattended. However lost and found items may be referred to the security.

      2. Request for CCTV Review:
        Request for CCTV Review maybe done through the office of the Students Affairs

        No individuals is allowed to review CCTV Without the assistance of the following:
        MIS, OSA, Maintenance Officer, and Security Guard.


I. Physical Education Services (PE Coordinator)

    The Physical Education staff is responsible for recommending and implementing programs designed to develop and maintain excellent physical condition of students and school personnel. They teach and supervise sports, games, and other school activities;
    Staff assumes the responsibility in handling the School Varsity team, recruiting members and scholarship recommendation.

    Any sports equipment to be borrowed by the students must be properly coursed through the PE Coordinator in the absence of the Property Custodian:

    1. Student I. D Must be surrendered upon getting the equipment, no I.D no borrowing.
    2. The borrower is accountable for the sports equipment lost or damaged and will be charged with repair and replacement.
    3. Student I.D can be retrieved after the returned sports equipment is checked.

J. Health Services (School Clinic)

    The Medical-Dental Clinic offers the following services:

    1. First-Aid treatment to students, faculty members and staff.
    2. Free consultation, free starter dose for medication.
    3. Free referral in case that require further examination or treatment.
    4. Validate and coordinate other health services that maybe required by the school.
    5. Advise student for early dismissal from classes due to diagnosed health problem.

K. Canteen Services (School Canteen)

    The primary responsibility of canteen personnel is to provide sanitary, affordable, adequate and nutritious meals and snacks to students, faculty members, and staff of the school.

Student Assistance Program

DCT also provides grants to deserving students via Student Assistance Program. Qualified students who would like to study and work at DCT at the same time may avail this program.

Student Assistants are assigned to different offices/departments within the schoolto do certain school service; e.g. answering inquiries, do filing jobs, assisting in laboratory, library or faculty room, and data encoding. In exchange, student is entitled for a full tuition fee discount.

Rules on Student Assistance Program

  1. Applicant must satisfy the following conditions:
    1. Currently enrolled with residency of at least one (1) semester.
    2. GPA earned from previous semester must not be lower than 2.50, without failing marks in any subject including PE and NSTP.
    3. Has not been subjected to any disciplinary action.
    4. Student availing this program is advised not to immediately pay the whole required fees until the approved discount is applied.
    5. Application is filed within the first month of the current term. No Application of Academic Scholarship will be allowed after the first month of classes.